The overall purpose of the Audit Committee (the "Committee") is to ensure that the Company's management has designed and implemented an effective system of internal financial controls, to review and report on the integrity of the consolidated financial statements and related financial disclosure of the Company and to review the Company's compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of financial information.
B. COMPOSITION, PROCEDURES AND ORGANIZATION
The Committee shall consist of at least three members of the Board of Directors (the "Board"), the majority of whom shall not be officers, employees or control persons of the Company or its associates or affiliates (as the terms “control person”, “associate” and “affiliate” are defined in the TSX Venture Exchange’s Corporate Finance Manual).
- The Board, at its organizational meeting held in conjunction with each annual general meeting of the shareholders, shall appoint the members of the Committee for the ensuing year. The Board may at any time remove or replace any member of the Committee and may fill any vacancy in the Committee.
- Unless the Board has appointed a chair of the Committee, the members of the Committee shall elect a chair and a secretary from among their number.
- The quorum for meetings shall be a majority of the members of the Committee, present in person or by telephone or other telecommunication device that permits all persons participating in the meeting to speak and to hear each other.
- The Committee shall have access to such officers and employees of the Company and to the Company's external auditors, and to such information respecting the Company, as it considers to be necessary or advisable in order to perform its duties and responsibilities.
- Meetings of the Committee shall be conducted as follows:
- the Committee shall meet at least four times annually, or more frequently as circumstances dictate, at such times and at such locations as may be requested by the chair of the Committee. The external auditors or any member of the Committee may request a meeting of the Committee;
- the external auditors shall receive notice of and have the right to attend all meetings of the Committee; and
- management representatives may be invited to attend all meetings except private sessions with the external auditors.
- The external auditors shall communicate directly to the Committee through its chair and may bypass management if deemed necessary. The Committee, through its chair, may contact directly any employee in the Company as it deems necessary, and any employee may bring before the Committee any matter involving questionable, illegal or improper financial practices or transactions.
C. ROLES AND RESPONSIBILITIES
- The overall duties and responsibilities of the Committee shall be as follows:
- to assist the Board in the discharge of its responsibilities relating to the Company's accounting principles, reporting practices and internal controls and its approval of the Company's annual and interim consolidated financial statements and related financial disclosure;
- to establish and maintain a direct line of communication with the Company's internal and external auditors and assess their performance;
- to ensure that the management of the Company has designed, implemented and is maintaining an effective system of internal financial controls; and
- to report regularly to the Board on the fulfilment of its duties and responsibilities.
- The duties and responsibilities of the Committee as they relate to the external auditors shall be as follows:
- to recommend to the Board a firm of external auditors to be engaged by the Company, and to verify the independence of such external auditors;
- to review and approve the fee, scope and timing of the audit and other related services rendered by the external auditors;
- review the audit plan of the external auditors prior to the commencement of the audit;
- to review with the external auditors, upon completion of their audit:
- the contents of their report;
- the scope and quality of the audit work performed;
- the adequacy of the Company's financial and auditing personnel;
- the co‑operation received from the Company's personnel during the audit;
- the internal resources used;
- any significant transactions outside of the normal business of the Company;
- any significant proposed adjustments and recommendations for improving internal accounting controls, accounting principles or management systems; and
- any non‑audit services provided by the external auditors;
- to pre-approve all non-audit services to be provided to the Company or its subsidiary entities by the external auditors; provided that:
- the Committee may delegate to one or more independent members the authority to pre-approve non-audit services, provided that such independent members must report such pre-approval to the Committee at the first scheduled meeting of the Committee following such pre-approval; and
- the Committee shall have satisfied the requirement for pre-approval in paragraph 2(e) if:
- the aggregate amount of all the non-audit services that were not pre-approved is reasonably expected to constitute no more than five percent of the total amount of fees paid by the Company and its subsidiary entities to the external auditors during the fiscal year in which the services are provided;
- the Company or its subsidiary entity, as the case may be, did not recognize the services as non-audit services at the time of the engagement; and
- the services are promptly brought to the attention of the Committee and approved, prior to the completion of the audit, by the Committee or one of its members to whom pre-approval authority has been granted pursuant to subparagraph 2(e)(i);
- to discuss with the external auditors the quality and not just the acceptability of the Company's accounting principles;
- to implement structures and procedures to ensure that the Committee meets with the external auditors on a regular basis in the absence of management; and
- to review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the present and any former external auditor of the Company.
- The duties and responsibilities of the Committee as they relate to the Company's internal auditors are to:
- periodically review the internal audit function with respect to the organization, staffing and effectiveness of the internal audit department;
- review and approve the internal audit plan; and
- review significant internal audit findings and recommendations, and management's response thereto.
- The duties and responsibilities of the Committee as they relate to the internal control procedures of the Company are to:
- establish adequate procedures for:
- the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters; and
- the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters;
- review the appropriateness and effectiveness of the Company's policies and business practices which impact on the financial integrity of the Company, including those relating to internal auditing, insurance, accounting, information services and systems and financial controls, management reporting and risk management;
- review compliance under the Company's business conduct and ethics policies and to periodically review these policies and recommend to the Board changes which the Committee may deem appropriate;
- review any unresolved issues between management and the external auditors that could affect the financial reporting or internal controls of the Company; and
- periodically review the Company's financial and auditing procedures and the extent to which recommendations made by the internal audit staff or by the external auditors have been implemented.
- The Committee is also charged with the responsibility to:
- review the Company's annual and interim financial statements and related Management’s Discussion & Analysis (“MD&A”) and earnings press releases, including the impact of unusual items and changes in accounting principles and estimates, and any press releases related to the foregoing, and report to the Board with respect thereto;
- review and approve the financial sections of:
- the annual report to shareholders;
- the annual information form;
- news releases discussing financial results of the Company; and
- other public reports of a financial nature requiring approval by the Board;
and report to the Board with respect thereto, or alternatively establish adequate procedures for the review of the financial sections of such disclosure documents and periodically assess the adequacy of such procedures;
- review regulatory filings and decisions as they relate to the Company's consolidated financial statements;
- review the appropriateness of the policies and procedures used in the preparation of the Company's consolidated financial statements and other required disclosure documents, and consider recommendations for any material change to such policies;
- review and report on the integrity of the Company's consolidated financial statements;
- review the minutes of any audit committee meeting of subsidiary companies;
- review with management, the external auditors and, if necessary, with legal counsel, any litigation, claim or other contingency, including tax assessments that could have a material effect upon the financial position or operating results of the Company and the manner in which such matters have been disclosed in the consolidated financial statements; and
- review the Company's compliance with regulatory and statutory requirements as they relate to financial statements, tax matters and disclosure of financial information.
Approved by the Board of Directors on August 24, 2017